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How to Remove Access from Some People

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Overview

We have started to see buildings and occupancy's that want to lock tenants out of the building or tenant space, but still let a subset of people (security, maintenance, admins to get mail, cleaning crew…) into the space. This article covers how to block access using Access Levels and Access Level Group.  This article is a good balance between simplicity and effort.  There are other options, but are more initial effort.  Please contact your Integrator or BluB0X Support if this is not a good fit

Instructions 

If you want to lock people out 24 X7 you have several options.  Below are directions on how to implement some of the easiest options.  Please contact your Integrator or BluB0X support if you have questions or would like to discuss your specific requirements in more detail.

 

  • If the people get their access through their Access Level Groups
  • If people get their access through an Access Level.
  • If they get their access through a direct portal/Floor assignment.

 

If the people get their access through Access Level Groups (ALG)

Use this option if each Occupancy has an ALG to gain access to the building and/or their floor.

  1. Edit the Access Level Group (ALG) for the building or the occupancy
  2. Take a snapshot of the contents, you will want this when you put them back at a future time.
  3. Remove the Access Level (AL) for the turnstiles, portals, or floors.  Select the red minus sign Minus Sign.png.
    1. Don't over think.  If people cannot get in the front door, then you do not need to remove the internal doors they currently have access to.
    2. When finished use the saveBtn.png button to finish.
    3. You might need to do this for every occupancy if there is not a central AL that is applied to all occupancies. 
      • Ex. The building has an AL that is used in all the occupancies ALG, so if you remove the building AL, then people cannot get into the building.
  4. Create a new ALG Called "Critical Staff"
    1. Give this ALG all the AL's for the areas they need to access.  You might need to do this for the building or each occupancy will have their own ALG.
  5. Assign the "Critical Staff" ALG to the people you want to have this access.
    1. Best way is the select the people in the Administration->People search screen.
      1. Select each person you want.
      2. Select Access button at the bottom of the screen.  This will let you select the ALG, select green + sign Plus Sign.png, and then select "Critical Staff" and apply it to all the people selected.
      3. When finished use the saveBtn.png button to finish.
If people get their access through an Access Level.

This is a little tricky, so I will break this up into several parts.  The Whole Building, Each Occupancy that has their own AL, and Occupancy that is using a shared access level.

Whole Building
  1. Open the AL that contains the portals or floor stops you want to prevent people from accessing.
  2. Take a screenshot and save it.  You will want this when you put it back at a future date.
  3. Remove the portal or floorstop that you want to take away from people.
  4. When finished use the saveBtn.png button to finish.
  5. Create a new AL Called "Critical Staff"
    1. Give this AL all the portals and floors you want the Critical Staff to have.
  6. Assign the "Critical Staff" AL to the people you want to have this access.
    1. Best way is the select the people is using the Administration->People search screen.
      1. Select each person you want.
      2. Select Access button at the bottom of the screen.  This will let you select the AL, green + sign Plus Sign.png, and select "Critical Staff" and apply it to all the people selected.
Each Occupancy that has their own AL

Do this only if you want to lock down only some of the occupancies in the building.

  1. Open the AL that contains the portals or floor stops you want to prevent people from accessing.
  2. Take a screenshot and save it.  You will want this when you put it back at a future date.
  3. Remove the portal or floorstop that you want to take away from people.
  4. When finished use the saveBtn.png button to finish.
  5.  Create a new AL Called "Critical Staff"
    1. Give this AL all the portals and floors  they need to access.
  6. Assign the "Critical Staff" AL to the people you want to have this access.
    1. Best way is the select the people in the Administration->People search screen.
      1. Select each person you want.
      2. Select Access button at the bottom of the screen.  This will let you select the AL, green + sign Plus Sign.png, and select "Critical Staff" and apply it to all the people selected.
Each Occupancy that does not have their own AL

Do this only if you want to lock down only some of the occupancies in the building.

  1. Go to Administration->People search screen.
    1. Filter on this occupancy you want to lock down.
    2. When you are done use the SubmitBtn.png button to finish.
  2. Select Access button at the bottom of the screen. 
    1. This will let you select the Access Level button, select the red minus sign Minus Sign.png to remove the AL.
    2. Please remember the AL you’re removing from these people.  You will want to add it back at a future date.
    3. When finished use the saveBtn.png button to finish.
  3. Create a new AL Called "Critical Staff"
    1. Give this AL all the portals and floors  they need to access. 
  4. Assign the "Critical Staff" AL to the people you want to have this access.
    1. Best way is the select the people in the Administration->People search screen.
      1. Select each person you want.
      2. Select Access button at the bottom of the screen.  This will let you select the Access Level, green + sign Plus Sign.png, and select "Critical Staff" and apply it to all the people selected.
If they get their access through a direct portal assignment.

It is not best practice to assign readers or floor stops directly to people, so I suggest that you create an AL or ALG for the tenant and remove the individual Portal or Floor Stops.  Please call your Integrator or Blu0X to discuss best practices.

  1. Go to Administration->People search screen.
  2. Filter on this occupancy you want to lock down.
  3. When you are done use the SubmitBtn.png button to finish.
  4. Select Access button at the bottom of the screen.  This will let you select the reader or floors button, select the red minus sign Minus Sign.png to remove the reader or floor.
  5. Please remember the reader(s) or floor(s) you’re removing from these people.  You will want to create an AL to contain these and then at a future date apply this to all the people.
  6. When finished use the saveBtn.png button to finish.