Skip to main content
BluINFO

Visitor Admission

Visitor Admission
Visitor Administration is the primary means for Security or an office administrator to process a visitor into a building or a facility. With this interface the user can take a picture, assign an access card, check a visitor in at the beginning of the day and out at the end of the day. This is also where a user can see who is expected, who is in, and who has left the building.

Visitor Definitions 

Name Description
Photo The picture of the Visitor is applicable.
Guest The name of the Visitor.
Badge Printed This will let you know that the badge has already been printed.
Affiliation Affiliation is typically the name of the company or organization the visitor is from.
Group The name of a group of visitors, example "New Employee Orientation".  This makes it easier to find visitors that are arriving together.
Host The Person who is hosting the visit.
Occupancy This field indicates the Occupancy the visitor is visiting, very important for larger multi-tenant facilities.
Floor The floors a Visitor is limited to or the Floor Stops they can access.
Access Level The Access Level that is being granted to the Visitor.
Status What is the status of the visitor.  There are three status's "Expected", "In", "Out"
Status Date The date and time of the current status.

Search Criteria

Visitor Admin Search
Criteria Description
Facility This will narrow search results to a particular Facility.
Occupancy This will narrow search results to a particular Occupant.
Search Text This field is used to limit the number of rows listed in the list box below. To use simply type a string of characters or words. Please note you will only see those items you have the permission and access rights for. 
Visitor Type Type of Visitor expected.
Days Before How many days in the past the Visitor was expected.
Days After How many days in the future the Visitor is expected.
Group Name This will narrow search results to a particular Group.
View  This option toggle whether deleted entries are included in results.
Create Will bring you to the create screen. Use this if the entity does not exist in the BluSKY database. Be extremely careful not to create duplicates with slightly different names.
Submit Performs a query based on the criteria selected in the filter.
Reset Clears all fields in order to start a new search.

 

Visitor Admission Actions

Will bring you to the create screen. Use this if the entity does not exist in the BluSKY database. Be extremely careful not to create duplicates with slightly different names.
View will bring you to the view screen. Use this to look up information on existing entities and access Audit Info.
Edit will enable you to edit the selection you chose.
Visitors and Vendors are checked in to indicate that they are currently in the building.
Visitors and Vendors are checked out when they depart the building.
This option will print a Badge for the selected Visitors. Please note: a default Badge Template must be assigned to the Visitor prior to being able to print one. 
This option will print a Badge & Check In the selected Visitors. Please note: a default Badge Template must be assigned to the Visitor prior to being able to print one. 
Delete allows for removal of the entity from the BluSKY database.
Export will save the information from the view list into one of three file formats, a printable form or copying to your computers clipboard. Read more here.

 

  • Was this article helpful?