Report Training
Reports
Reports are an important tool when trying to track down a specific event and understanding how your System is performing. They can also be a crucial part of meeting the needs of your business. BluSKY provides easy to use reports and are available in both PDF format and as a downloadable Excel spreadsheet.
There are individual permissions for each report. You may or may not have access to all of them. This training module will cover all of them but your needs may vary depending on your job responsibilities.
Access Denied Report
The Access Denied Report provides information about all unsuccessful access attempts. The report also contains information about the reason for the denial and the time the event occurred. This article discusses how to run this report and how to use it to diagnose issues with a person's access rights.
Access Level Report
The Access Level Report will provide details on each of the Access Levels, including who is assigned, which Readers or Floor Stops and the Access Schedules assigned to them for the specified System.
Creating the Report
Access Report
The Access Report provides detail on which users have Access at a specific Portal or Floor Stop. This report also details the schedule of that access.
Creating the Report
Alarm Report
While you never have to manage an alarm, it may become necessary to review alarm history. These reports can help quickly identify problems or possible intrusions.
Audit Report
The Audit Report allows you to look into the past and analyze changes that have been made to BluSKY. This helps track down issues and enforce your Facility's business policy.
Creating the Report
- Log in and navigate to Audit Report. Main Menu-> Reports-> Audit Report
- Select the People or Roles you want to audit.
- Note: Once a System, Facility or Occupancy is selected, you will be able to choose all from the System, Facility or Occupancy respectively.
- Note: Once selected, entries will appear in the Selected field.
- Optional: Specify the type of User Activities you want to audit.
- Tip: If you are looking just a few specific actions, use the reset link to deselect all and select the ones you want.
- Optional: Select the period of time for the report. By default it is set to one day in the past.
- Optional: Select the format you want the report in, either PDF or Excel spreadsheet.
- When finished click the
button to generate the report.
Delegates Report
This report will detail all of the points delegated to other Customer/Occupant or Vendors. This report can be used to ensure that certain points are only delegated to the desired recipients.
Expected Visitor Report
The Expected Visitor Report is a valuable tool when managing a Visitor Management system. This report can help predict the flow of Visitors and ensure a smooth check in process when it counts the most.
Creating the Report
- Log in and navigate to Expected Visitor Report. Main Menu-> Reports-> Expected Visitor Report
- Use the System drop down to pick the correct System for he report.
- Select the correct Facility or leave set to <Any>.
- Select the Occupancy or leave set yo <Any> for a list from all Occupancies.
- Use the From and To field to limit the time interval you wish to run the report for by clicking the
icon. - Use the Visitor Type field to input all of the user types you want to run the report for.
- Note: Clicking in the white space will display the list of possible Visitor Types.
- Next, select the format you want the report in, either PDF or Excel spreadsheet.
- When finished use the button to generate the report.
Person Activity Report
The Person Activity Report details a Person's use of the Access Control System. This article discusses how the report can be used to manage a Facility as well as some of the options for creating this report.
Creating the Report
- Log in and navigate to Person Activity Report. Main Menu-> Reports-> Person Activity Report
- Select the Person or People to run the report against.
- Enter search criteria as needed. Once a System, Facility or Occupancy is selected, a new selection type will become available. This new type allows you to select all people of that Occupancy, System or Facility. (Fig 1.)
- Select each Person and click the
button to move them from the unselected list to the selected list or use the 
button to move everyone from the unselected list ot the selected list. Note: You will not be able to select people individually and use the special selection types. (Fig 2.)
- The
button will deselect everyone selected so far and the 
button allows you to deselect them individually. - The
button will undo your last action and the 
button will reverse the undo action.
- The
- When finished, click the
button to select the People and close the Person selector.
- Select the Portals and/or the Floors by clicking on the
or the 
button.
- If you are only looking to generate a report during a period of time of time, you may do so by specifying the time in the From and To fields.
- Select the format you want the report in, either PDF or Excel spreadsheet.
- When finished use the button to generate the report.
Person Status Report
The Person Status Report details the person in the system. These detail include the permissions, Readers, Badge Templates and other important details attached to the person in the system.
Creating the Report
- Log in and navigate to Person Activity Report. Main Menu-> Reports-> Person Status Report
- Select the System from the system dropdown.
- Select the Company you wish to generate the report for.
- If you are looking for a particular Person, you may specify it in the Last Name field.
- Next, select the format you want the report in, either PDF or Excel spreadsheet.
- When finished use the button to generate the report.
Role Report
The Role Report is a listing of all of the people assigned to a given role. This report also includes information on the permission assigned to the given role. This article discusses some of the uses of the report as well as some of the options for creating one.
Visitor Arrival Report
The Visitor Arrival Report is an important report for any system with Visitor Management. This report can be used by the security staff to help ensure a speedy check-in or by management to ensure the check in desk is staff accordingly. This article discusses how to run the Visitor Arrival Report as well as some of the uses for this report.
Creating the Report
- Log in and navigate to Visitor Arrival Report. Main Menu-> Reports-> Visitor Arrival Report
- Click the "Please Select Occupancy" link.
- In the new dialog, select one or more Occupancy or "All Visitor in System: YourSystemName" and move them to selection portion of the form.
- Once selected, click the
button to confirm your selection.
- Use the From and To field to select a beginning and ending date of the report.
- Note: Depending on the type of query you may need to limit the date. This will help avoid a timeout from a lengthy query.
- Optional: Add or Remove Visitor Types by click in in the Visitor Type field to add or the small 'x' to remove the tag.
- Select the format you want the report in, either PDF or Excel spreadsheet.
- When finished use the button to generate the report.
Whos In Report
The Who's In Report shows where a person or visitor has most recently used their cards to gain entry. The report can be ordered by the names of the people, by most recent activity or by the location of the most recent card swipe. This report can provide important information about when and where people are using their card in the facility.
Creating the Report
- Log in and navigate to Who's In Report. Main Menu-> Reports-> Who's In Report
- Select the System from the system drop-down menu.
- If needed specify the Occupant or Facility.
- Specify the time period you wish to run the report.
- If you wish to view only card swipes at perimeter points, set the Door Type In to perimeter.
- If out readers are configured and you to see only exterior perimeter readers, select perimeter from the Door Type Out drop down menu.
- Use the Order By drop down to select how you want the results displayed.
- When finished use the button to generate the report.
- Next, the CSV file will be downloaded.
- Login to Google Drive using a Gmail account. (Create one if not available)
- Drop the CSV file into the Google Drive.
- Once uploaded, right click the file in the Google Drive and select the open with Google Sheets to get an Excel format.
