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Visitor Group Import

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Overview

The Visitor Group Import tool is a great feature for quickly importing any number of Visitors for the same event. This differs from the typical Visitor Import because the date, access, host, visitor type, group and notification configuration will remain the same between all the Visitors. This can be particularly useful for buildings that hosts events with hundreds, sometimes thousands, of Visitors at a time.

Getting to the Visitor Group Import

This new option can be found in the filter of the Visitor Invitation screen and at the bottom list view of the screen next to the 'Create' button. 

From the filter page:

VisitorGroupImportFromFilter.png

From the list view:

VisitorGroupImportFromListView.png

Download and Fill in the Excel Sheet

Download the spread sheet here or from the Visitor Group Import page. Enter the pertinent information about the individuals that will be visiting, like below.

VisitorGroupSpreadshee.png

You'll notice that there is no place to set the time and date of the visit. If you do need this flexibility we recommend that you use the normal Visitor Import. 

 Warning: The normal Visitor Upload spreadsheet will not work for the Group Visitor Import. 

Performing the Upload

Now that you have the Excel spreadsheet configured, you will have to enter the shared fields that are shared between all of the upcoming visitors: System, Facility, Host, Group, Visit Date/Time, Expected Departure Time, Access, and Visitor Type. If you are unfamiliar with the fields common to the Visitor Invitation process, please check out Invite a Visitor first as it contains a deeper dive into the various Visitor Invitation fields.

You will also notice the Email Host On Check In, Include iCal Invite, and Override Email For BluPASS (if the Facility has BluPASS) toggles to indicate how Notifications should be handled. Typically, email Notifications will be disabled for large events; consult the Host on which behavior they would prefer. 

VisitorGroupImportCreate.pngOnce this information has been inputted, you will be able to upload the Excel spreadsheet by clicking the "Click Here To Select..." link to open a file upload dialog.

Once uploaded, the spreadsheet will be processed by BluSKY along with these field selection to generate Visitor Invitations programmatically. The process is much faster than the typical Visitor Upload because it assigns the same Access Level, Visit Date/Time, Host, and Visitor Type to all entries.. Just press the saveBtn.png button and you will see the new expected Visitors in the Visitor Admissions page.