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Expected Visitor Report

BluSKY URL: https://blusky.blub0x.com/en-US/ExpectedVisitorsReport

Overview 

Expected Visitor Report
The Expected Visitor Report is a valuable tool when managing a Visitor Management system. This report can help predict the flow of Visitors and ensure a smooth check in process when it counts the most.

The Report

The Expected Visitor Report is a popular tool for buildings that have visitor management capabilities. This report can be used to make projection expected visitors and ensure that staff is in place to handle surges in visitors. The report also helps prepare the person that will be admitting visitors into the system.  For example, as a security guard, I would run the report at the beginning of my shift. From the report, I would be able to schedule patrols for the time least likely to affect the check-in process. Also, with this information I would be able to prepare the appropriate badges and assign card numbers, ensuring a welcoming and inviting experience for the visitors. 

Expected Visitor Report

Definitions

Name Description
Time Expected The time the guest is expected to arrive at the Facility.
Visitor Type The type of Visitor expected. 
Guests
Last Name The last name of the Visitor.
First Name The first name of the Visitor. 
Affiliation  Usually where the Visitor is coming from.
Phone The phone number of the Visitor.
Email The email address of the Visitor
Host
Last Name The last name of the Host.
First Name  The first name of the Host.
Affiliation  The name of the Host's Occupancy
Phone The phone number of the Host.
Email The email address of the Host.
Group The name of the group associated with the Visitor.
Access Level The name of the Visitor Access Level that has been assigned to the Visitor.
Floor  The floor the Visitor is expected to be visiting. 

Visitor by Time of Day

The Visitor by Time of Day chart breaks down the flow of expected Visitors. This can be used to help determine the best way to staff the a reception desk. 


Visitor by Type

The Visitor by Type chart will break down the types of expected visitors. 

Visitor Type Breakdown

Top 5 Groups

The Top 5 Groups section breaks down the expected visitors by their group for the specified period of the report. When certain groups need special accommodations the Top 5 Groups section can prepare the security staff ahead of time.


Creating the Report

  1. Log in and navigate to Expected Visitor Report. Main Menu-> Reports-> Expected Visitor Report

Expected Visitor Report

  1. Use the System drop down to pick the correct System for he report.
  2. Select the correct Facility or leave set to <Any>.
  3. Select the Occupancy or leave set yo <Any> for a list from all Occupancies. 
  4. Use the From and To field to limit the time interval you wish to run the report for by clicking the calendarBtn.png icon.
  5. Use the Visitor Type field to input all of the user types you want to run the report for. 
    • Note: Clicking in the white space will display the list of possible Visitor Types.
  6. Next, select the format you want the report in, either PDF or Excel spreadsheet.
  7. When finished use the shortCreateBtn.png button to generate the report.

Definitions

Name Description
Time Expected The time the guest is expected to arrive at the Facility.
Visitor Type The type of Visitor expected. 
Guests
Last Name The last name of the Visitor.
First Name The first name of the Visitor. 
Affiliation  Usually where the Visitor is coming from.
Phone The phone number of the Visitor.
Email The email address of the Visitor
Host
Last Name The last name of the Host.
First Name  The first name of the Host.
Affiliation  The name of the Host's Occupancy
Phone The phone number of the Host.
Email The email address of the Host.
Group The name of the group associated with the Visitor.
Access Level The name of the Visitor Access Level that has been assigned to the Visitor.
Floor  The floor the Visitor is expected to be visiting. 

 

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